Reduce your Cash Flow pain by getting Invoices paid quickly

Think of the amount of time you spend on collecting your invoices. What a waste of productive time!

You have provided your client with work  timeously  so why should you wait for payment beyond your agreed terms?

Below are some tips that will help you collect your invoices quickly.

  1. Agree on the value of the invoice and the payment terms with your customer before you commence the work. This will prevent your customer from making excuses for not paying  the correct amount or not paying on time.
  2. Email your invoices to the customer. Gone are the days when you need to put invoices in an envelope and use snail mail. With Xero you can create the invoice and simply email it directly to your client. You will also know when they have opened it, as a mark appears in Xero  against this invoice when they do.
  3. Record the Invoice due date correctly according to the industry that you are in. If  the standard terms in your industry are 14 days, then do not allow longer terms.  Your due date can be set within Xero when creating the invoice  automatically as  a default which you can adjust per invoice should you need to.
  4. Invoice immediately after finishing the work at the latest or whenever monies are due during a project, for example a deposit at the start of a project. Create draft invoices at the commencement of a job and adjust this as need be during the life of the project as soon as portions of work are completed.  Once the work is completed this draft invoice can be converted into an actual invoice with a simple push of a button.

Should you wish to improve your cash flow, please give Neil a call for a free consultation.

Which way does your Cash Flow?

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Cash flow is the movement of money IN and OUT of your business just like the oxygen you breath.

It is critical to the health and survival of your business that your Cash  IN exceeds your Cash OUT. Unfortunately for most businesses this is not the case as evidenced by the report issued by the Australian Securities Commission in 2015. It reported that the most common cause of business failure was cash flow problems which made up 44 percent of the reasons for all small business closures.

This is good for the business owner to know however, it is like a doctor saying that “The patent died because they stopped breathing”.

What exactly  were the causes of the cash flow problem in the first place? This is the key question that the business owner needs to be able to answer. Unfortunately many business owners do not know what these reasons are. All they do know is the pain they feel when suppliers request payment.

This is where  specialist help is needed. Accolade Accounting provides just that, with many years  experience in dealing with these cash flow issues within small businesses.

Relieve the cash flow pain today, by giving us a call on 0421 824 1375 and setting up a free meeting to get your cash flowing in the right direction.

Why do You need a Business Accountant

Accountants are useful for different things at different levels of business growth. They are capable of handling a lot more than critical tax returns and payroll computation. If you want to build a perfect business, you will require the assistance of a skilled accountant. It is quite interesting to note that finances can become complicated in no time. As your business grows from a few clients to hundreds of clients, handling the money aspect of your business will become  complicated. If you want to stay on track, you will require the assistance of a professional accountant.
How will an Accountant assist You?
A skilled small business accountant will help you manage your business. They will assist you in visualizing how time changes your income. They produce charts and tables to analyze the company’s overall financial position. These analyses happen in a few minutes if you work with the correct accounting package. Above all, the accountant will support you in monitoring the actual pulse and welfare of your trade. Accountants have the prime responsibility of handling important routines like cash flow of a business.
What is Xero?
An intuitive tool used by smart business accounting professionals would be “Xero”. This is a reliable and a secure tool to support you around the clock. Over the years, accounting software requires efficient time saving strategies and tools to trigger the growth of a business. Xero is capable of managing inventory, quotes, invoices and purchase orders. These are four key areas of managing your business. Moreover, Xero works in line with 450+ third party applications seamlessly. This way, accountants can go mobile from anywhere and at anytime. Additionally, you can use Xero to pay employees and email out payslips very painlessly. Xero is able to assist all types of business owners in any type of business.
The Ultimate Bottom Line
On the whole, small business accountants are smart people who can keep your business right and financially perfect. From advising on how to improve your business, to customising the financial tools for your business so that you earn more and work less.

Should you be keen to learn more then please phone Neil from Accolade Accounting on (08) 6263 4466 who will give you a free one hour session in how he can improve your business.

Why Do You Need a Small Business Accountant?

A lot of people wonder whether they should hire a small business accountant in Perth. It should be noted that Accountants tend to play an important role in many stages of business-oriented growth. They do much more than managing tax returns and payroll. If you want to kick start into a new business venture, there are several reasons to hire an accountant.
According to experienced business owners, there are many reasons to invest in a good accountant at different stages of your venture. From legal structures to budgeting, accountants can remove a massive burden from your shoulders. They will make sure you operate with the right principles at all times. This does not mean every business requires a full time accountant. Instead, a couple of fruitful hours with an accountant can do wonders.
Using Money Wisely
Some business owners avoid an accountant due to stringent budget constraints. Nonetheless, a skilled accountant can help you save more. Hiring a small business accountant will always be cheaper than the mistakes that can be made from not having professional advice. With a professional around, you will have the peace of mind that everything important and crucial is taken care.
Using Expertise
Novice business owners with very little expertise in the field will require a small business accountant in Perth to write business plans. Experts believe that business planning is more-or-less an art. To own a successful business, your plans should be professional, realistic and achievable. By hiring a professional who knows how to plan at an earlier stage, you will have the luxury of getting top-notch financial management advice from the very beginning. Once again, this will help you save more money and time.
Handle Money Like a “Pro”
Of course, all businesses require an accountant to take care of their finances. Small business finances can become a big challenge in no time. In fact, novice business owners are likely to lose track of funds easily. The right an accountant will push you forward and set you on track.
One of these accountants is Accolade Accounting, so give us a call on (08) 6263 4466 to make an appointment with the principal Neil Kagan today.

Preparing for Income Tax Returns

Tax time can be stressful, but if you take the time to prepare, have a good financial controller, thorough bookkeeping and a reliable accountant then there is no reason why it won’t be smooth sailing. When preparing to visit their tax accountant at tax time, clients often wonder what documents are important to bring with them. A good way to prepare for your accountant visit is to review your previous years tax forms. This will remind you of the categories of income, tax-offsets and deductions which are relevant to your particular situation.

Bookkeeping in Perth

Remember you will need to be able to produce receipts for all work related deductions, with a few exceptions. For individuals if the total amount claimed as work expenses is less than 300 dollars then receipts will not be required to be kept. Home office expenses are also exempt from requiring receipts, however a log of hours spent in the office should be kept. The same goes for motor vehicles when using a standard set rate of usage If in doubt contact your tax accountant to clarify the details of proof you will be required to produce. You will also need proof of any investment related expenses including account keeping fees and management fees.

Upon your first visit to a new tax accountant, bookkeeper or financial controller you will need to bring documentation of all income. This includes payment summaries from an employer, pensions or benefits, lump sum payments, details of assets sold, any interest accrued or dividends paid, and any other employment or investment related income. If in doubt about the relevance of any documentation your tax accountant will be able to inform you if it is required.

Tax Accountants in Perth

You will also need to provide your basic information including contact details, Bank Account details for your refund (BSB, Account Number and Account Name), Remote zone allowance (if you lived in a remote area), private health cover statement, medical expense details, spouse details, date of birth, dependent details, date of birth and separate net income as well as any other information that you may consider relevant.

Choosing a tax accountant is an important decision. You need to have a reliable and knowledgeable accountant working for you to ensure you receive the best income return. In the Perth area, Accolade Accounting can cover all your accountancy and bookkeeping needs. If you are seeking a Tax accountant in Perth, or require any other Perth based accountancy services, visit our website  www.accoladeaccounting.com.au

Four Essential Duties of a Perth based Financial Controller

A Perth financial controller is the head accountant in large organisations. Depending on the size of the organisation, the financial controller will either be employed directly for the organisation or outsourced to an accountant firm such as ourselves. The outsourcing option will dramatically reduce your costs.  The role can vary from being a financial visionary to working hands on in management.

Accounting: Perth financial controllers need to have the skills necessary to ensure all accounting duties are appropriately and diligently completed and documented as required by law. The Financial controller may also control functions such as accounts payable, receivable, payroll, disbursements and payroll.
Controls: Financial controllers have the responsibility to control the internal accounting and financial procedures. Reviewing and approving invoices to be paid and collection on invoices from unpaid accounts. The Financial controller is the person who approves a credit account application and determines the credit limit the customer will have on a trading account. Other duties include liaising with external Accountants and Auditors.
Reporting: Financial controller’s skills are called upon by management executives in most organisation for reporting and reviewing of financial data for the management team to be able to accurately make in conjunction with the controller, financial strategic decisions about the organisation. Being able to produce reports such as financial statements, cash flow reports and balance sheets are all essential skills of a Perth Financial Controller.
Analysis: Not only can a good financial controller produce good quality reports, he or she must be able to provide an interpretation and analysis of these reports and articulate these to his or her client. A good financial controller is usually very good at producing complex spreadsheets to enable analysis at an in depth level which help to provide expert financial perspective and opinions.
So if you are looking for help with improving your business, give Neil the expert financial controller a call on 0421 824 137.