Reduce your Cash Flow pain by getting Invoices paid quickly

Think of the amount of time you spend on collecting your invoices. What a waste of productive time!

You have provided your client with work  timeously  so why should you wait for payment beyond your agreed terms?

Below are some tips that will help you collect your invoices quickly.

  1. Agree on the value of the invoice and the payment terms with your customer before you commence the work. This will prevent your customer from making excuses for not paying  the correct amount or not paying on time.
  2. Email your invoices to the customer. Gone are the days when you need to put invoices in an envelope and use snail mail. With Xero you can create the invoice and simply email it directly to your client. You will also know when they have opened it, as a mark appears in Xero  against this invoice when they do.
  3. Record the Invoice due date correctly according to the industry that you are in. If  the standard terms in your industry are 14 days, then do not allow longer terms.  Your due date can be set within Xero when creating the invoice  automatically as  a default which you can adjust per invoice should you need to.
  4. Invoice immediately after finishing the work at the latest or whenever monies are due during a project, for example a deposit at the start of a project. Create draft invoices at the commencement of a job and adjust this as need be during the life of the project as soon as portions of work are completed.  Once the work is completed this draft invoice can be converted into an actual invoice with a simple push of a button.

Should you wish to improve your cash flow, please give Neil a call for a free consultation.

Which way does your Cash Flow?

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Cash flow is the movement of money IN and OUT of your business just like the oxygen you breath.

It is critical to the health and survival of your business that your Cash  IN exceeds your Cash OUT. Unfortunately for most businesses this is not the case as evidenced by the report issued by the Australian Securities Commission in 2015. It reported that the most common cause of business failure was cash flow problems which made up 44 percent of the reasons for all small business closures.

This is good for the business owner to know however, it is like a doctor saying that “The patent died because they stopped breathing”.

What exactly  were the causes of the cash flow problem in the first place? This is the key question that the business owner needs to be able to answer. Unfortunately many business owners do not know what these reasons are. All they do know is the pain they feel when suppliers request payment.

This is where  specialist help is needed. Accolade Accounting provides just that, with many years  experience in dealing with these cash flow issues within small businesses.

Relieve the cash flow pain today, by giving us a call on 0421 824 1375 and setting up a free meeting to get your cash flowing in the right direction.

Why do You need a Business Accountant

Accountants are useful for different things at different levels of business growth. They are capable of handling a lot more than critical tax returns and payroll computation. If you want to build a perfect business, you will require the assistance of a skilled accountant. It is quite interesting to note that finances can become complicated in no time. As your business grows from a few clients to hundreds of clients, handling the money aspect of your business will become  complicated. If you want to stay on track, you will require the assistance of a professional accountant.
How will an Accountant assist You?
A skilled small business accountant will help you manage your business. They will assist you in visualizing how time changes your income. They produce charts and tables to analyze the company’s overall financial position. These analyses happen in a few minutes if you work with the correct accounting package. Above all, the accountant will support you in monitoring the actual pulse and welfare of your trade. Accountants have the prime responsibility of handling important routines like cash flow of a business.
What is Xero?
An intuitive tool used by smart business accounting professionals would be “Xero”. This is a reliable and a secure tool to support you around the clock. Over the years, accounting software requires efficient time saving strategies and tools to trigger the growth of a business. Xero is capable of managing inventory, quotes, invoices and purchase orders. These are four key areas of managing your business. Moreover, Xero works in line with 450+ third party applications seamlessly. This way, accountants can go mobile from anywhere and at anytime. Additionally, you can use Xero to pay employees and email out payslips very painlessly. Xero is able to assist all types of business owners in any type of business.
The Ultimate Bottom Line
On the whole, small business accountants are smart people who can keep your business right and financially perfect. From advising on how to improve your business, to customising the financial tools for your business so that you earn more and work less.

Should you be keen to learn more then please phone Neil from Accolade Accounting on (08) 6263 4466 who will give you a free one hour session in how he can improve your business.

Why Do You Need a Small Business Accountant?

A lot of people wonder whether they should hire a small business accountant in Perth. It should be noted that Accountants tend to play an important role in many stages of business-oriented growth. They do much more than managing tax returns and payroll. If you want to kick start into a new business venture, there are several reasons to hire an accountant.
According to experienced business owners, there are many reasons to invest in a good accountant at different stages of your venture. From legal structures to budgeting, accountants can remove a massive burden from your shoulders. They will make sure you operate with the right principles at all times. This does not mean every business requires a full time accountant. Instead, a couple of fruitful hours with an accountant can do wonders.
Using Money Wisely
Some business owners avoid an accountant due to stringent budget constraints. Nonetheless, a skilled accountant can help you save more. Hiring a small business accountant will always be cheaper than the mistakes that can be made from not having professional advice. With a professional around, you will have the peace of mind that everything important and crucial is taken care.
Using Expertise
Novice business owners with very little expertise in the field will require a small business accountant in Perth to write business plans. Experts believe that business planning is more-or-less an art. To own a successful business, your plans should be professional, realistic and achievable. By hiring a professional who knows how to plan at an earlier stage, you will have the luxury of getting top-notch financial management advice from the very beginning. Once again, this will help you save more money and time.
Handle Money Like a “Pro”
Of course, all businesses require an accountant to take care of their finances. Small business finances can become a big challenge in no time. In fact, novice business owners are likely to lose track of funds easily. The right an accountant will push you forward and set you on track.
One of these accountants is Accolade Accounting, so give us a call on (08) 6263 4466 to make an appointment with the principal Neil Kagan today.

Four Essential Duties of a Perth based Financial Controller

A Perth financial controller is the head accountant in large organisations. Depending on the size of the organisation, the financial controller will either be employed directly for the organisation or outsourced to an accountant firm such as ourselves. The outsourcing option will dramatically reduce your costs.  The role can vary from being a financial visionary to working hands on in management.

Accounting: Perth financial controllers need to have the skills necessary to ensure all accounting duties are appropriately and diligently completed and documented as required by law. The Financial controller may also control functions such as accounts payable, receivable, payroll, disbursements and payroll.
Controls: Financial controllers have the responsibility to control the internal accounting and financial procedures. Reviewing and approving invoices to be paid and collection on invoices from unpaid accounts. The Financial controller is the person who approves a credit account application and determines the credit limit the customer will have on a trading account. Other duties include liaising with external Accountants and Auditors.
Reporting: Financial controller’s skills are called upon by management executives in most organisation for reporting and reviewing of financial data for the management team to be able to accurately make in conjunction with the controller, financial strategic decisions about the organisation. Being able to produce reports such as financial statements, cash flow reports and balance sheets are all essential skills of a Perth Financial Controller.
Analysis: Not only can a good financial controller produce good quality reports, he or she must be able to provide an interpretation and analysis of these reports and articulate these to his or her client. A good financial controller is usually very good at producing complex spreadsheets to enable analysis at an in depth level which help to provide expert financial perspective and opinions.
So if you are looking for help with improving your business, give Neil the expert financial controller a call on 0421 824 137.

Take the Fear out of your Bookkeeping and Tax obligations

When people ask us how we are able to provide high-value accounting services at a reasonable cost, the number one reason we offer is that we leverage the power of Xero.

The data that Xero provides in real-time, via the cloud, saves time. Clients who partner with us in using Xero are then able to reinvest this time into providing high-impact services to their own clients, growing their cash flow and bottom line while allowing time for team-building and business development.

With instant integration of debits and credits in the cloud and connectivity with banking platforms, it may seem like a brave new world. We’ €™ll help you along the way with any questions, and you can rest assured all transactions are performed using the same industry-strength security used by the major banks.

Take the fear out of your bookkeeping and tax obligations, give us a call in Perth on  0421 824 137

Travel with zero weight and still have full access to Xero

Hello again from Accolade Accounting, the small business accounting experts in Perth and also the experts in Xero.

We wish you a very profitable 2016 and may all your financial targets and expectations meet with success.

Let’s start 2016 by looking at another fantastic feature of Xero that provides additional efficiency to the accounting world and small business.

These days, travel is an everyday occurrence. It is very easy to hop onto a plane and a few hours later be in another city, whether to meet with suppliers or potential customers or for mere recreation and time out.  A scary situation for you,the business owner, is being away and out of touch with your business. “What state is my business going to be in when I return?”

BC X (Before Cloud Xero)

Before the Xero era it was very difficult to keep up to date with your business performance while away.  A call to the general manager would be about the best a business owner could hope for in receiving up-to-date information about how your business is performing.

AC X( After Cloud Xero)

Today this fear is allayed. You can access your business information from anywhere around the world and at any time. What do you have to do in order to be able to do this? Have access to an internet service, which today this is like breathing oxygen, and is available everywhere.

You, the business owner can access the business information via the  Xero accounting package as if you are sitting at your desktop in your office.

Furthermore, all the original invoices are also easily accessible within the Xero file.

All the Profit and Loss and Balance Sheet Reports are available to you the business owner at a push of a button while you are away from your office, so you will maintain control of your business 24/7.

So never fear to travel again!

Make 2016 the year that you become part of the Xero generation by calling Neil on 0421 824 137  for a free discussion on how you can join.

Until next time … Keep Xeroing

No business owner wants Zero cash flow but every business owner wants Xero cash flow

Hello from Accolade Accounting, the small business accounting experts  in Perth and also the experts in working with  Xero.

Let’s continue to look at another fantastic feature of Xero that provides additional efficiency to the accounting and small business world.

In the times of BC X (Before Cloud Xero), it was very difficult for the business owner to compile an accurate cash flow in real time. There was just so much information to take into account and to consolidate all of this was a nightmare and to do this on a regular basis was almost impossible.

Now AC X( After Cloud Xero) this has all changed.  Xero has so many reports that enable easy consolidation of critical cash flow aspects of a small business that all business owners now have the ability to work with very accurate cash flow information and organise this in very little time.

Cash flow is the oxygen of a business, and with Xero it has now become possible to have additional oxygen tanks connected to every small business.

Accolade Accounting are the small business cash flow experts in Perth so give us a call on 0421 824 137 to get your cash flow up to speed.

Until next time… Keep Xeroing

“I don’t have a list of my Fixed Assets. Ask my Tax Accountant.”

Hello from Accolade Accounting, the small business accounting experts  in Perth who love working with Xero.

Let’s continue to look at another fantastic feature of Xero that provides additional efficiency to the accounting world and small business.

In the times of BC X (Before Cloud Xero), it was very difficult for the business owner to obtain a schedule of business assets. The only person who had this information was the tax accountant and it represented the situation at 30 June the prior year. The tax accountant would compile a list of assets  in order to calculate the write down value for the income tax return for the year.  If the business owner needed to know information about the business assets during the year , they would refer to this tax accountant prepared schedule which would be out dated. This situation was ridiculous. A business owner having to estimate the value of his/her assets which could comprise a major portion of the value of the business. This is unacceptable!

 

Now AC X( After Cloud Xero) this has all changed.  Xero maintains a fixed assets register as the purchase invoice is processed into Xero. So this schedule will never be out of date and inaccurate and best of all it is available 24/7 and from any device.

No more excuses for not having an accurate fixed asset register every single day and it automatically calculates the write down that the tax accountant can use when preparing the tax return.

 

Now Xero has given the power back to the business owner by making information available very simply,  like never before.

 

Until next time… Keep Xeroing.

Away Away with the Old Cashbook

Hello again from the small business accounting experts in Perth. Today we will look at how the world of accounting has changed with the extinction of the cash book.

Thanks to Xero, we no longer need to enter transactions into a cash book and then reconcile to a bank statement.

Now , the bank transactions are automatically imported into the software and we match each entry to either an invoice or a general ledger account and that’s it, real time reconciling with every transaction. The information is imported under the same strict security controls that apply to all electronic bank transactions.

So when you log into Xero for the first time in the day, the bank statement transactions are waiting to be processed.  Not only has the file updated over night, but the system will also match the transactions to appropriate invoices or general ledger accounts.

Even more than this, it is possible to set up bank rules and leave questions against the transactions to speed up processing even further.

All these advancements will reduce the time and cost it takes to process bank transactions.

You can also experience the benefits of this improvement for your small business.
So come on what are you waiting for…..?

Become part of the Xero generation by calling Neil on 0421 824 137 for a free discussion on how you can join.

Until next time … Keep Xeroing